UNCG’s 2014 Fall Kickoff is an annual back-to-school celebration for the first day of classes to ensure freshmen start their college careers off with an exciting start

As the semester comes to a close, it is very important for you to work with the staff to ensure a smooth check-out process.

Spring 2021 Checkout Process


Residents should begin taking items home throughout the Spring 2021 semester. This will make the final move-out process much easier.

  • As final examinations are mostly online, residents may check out at any time by contacting the Housing and Residence Life office.
  • Residents who depart prior to April 29, will utilize the Express Checkout Process.
    • Simply go to the HRL office between 8 a.m.-5 p.m. to turn in your keys.
    • If you depart outside of these hours, please place your key in an Express Checkout envelope located in the After Hours Drop Box outside the Housing Office in the center of Ragsdale/Mendenhall.

Checkout and Departure

All residents are required to return their key and depart the residence hall 24 hours after the completion of their last scheduled final examination. The residence halls will closed for the Spring 2021 semester at noon on Saturday, May 8 (for graduating seniors).

Community desks or designated checkout locations will be setup and staff in each residential community. Students will receive an email from the CRL/RCC of their area by April 1, 2021, outlining the checkout process and including the link to indicate when you plan to checkout.

Important for Spring
  1. Residents will be allowed ONE outside person (non-residential student) to assist them for ONE hour inside of the residence halls. For example, if you sign up to check out at 2pm, you can have one person in the residence hall from 1pm-2pm to assist you with carrying belongings. You will indicate who this person will be when you sign up for a checkout time. No one is permitted in the residence halls who has not been submitted on the Checkout Sign-Up.
  2. Residents will not have their room inspected prior to checkout. Residents will turn in their key at the designated checkout location for their area. Rooms will be inspected after residents depart and any damage will be billed for at that time.
  3. There will be an RA on duty 24-hours a day starting at 7pm on April 28th- May 8th at noon.
  4. If a resident needs to stay more than 24 hours after their last final, they will need permission from the CRL/RCC for their hall. No resident will be permitted to stay past Saturday, May 8th at noon.
  5. Current Spring 2021 residents who have completed a Sumer 2021 Housing Application by April 23 will be allowed to stay in their current Spring 2021 assignment until they relocate to their summer housing assignment the following week.

Residence Hall NameContact Number
Jefferson Suites336-458-8500
Lofts on Lee336-458-8707
Mary Foust336-458-8524
North Spencer336-458-8552
South Spencer336-458-8552
Spartan Village (Lee & Union)336-458-8273
Spartan Village (Highland & Haywood)336-458-8707
Spartan Village (Lexington & McCormick)336-458-8402
Spring Garden Apts.336-458-8709
The Quad - 7 halls336-458-8398
During 23-hour quiet hours, noise levels should be kept to a minimum and contained within individual rooms. From 8-9 p.m. each evening, there will be a Courtesy Hour when noise expectations are relaxed. It is important to note that HRL is committed to providing a quiet atmosphere, conducive to studying. Noise violations will be taken seriously and students will be held accountable using the student conduct process.
If you need to check out of the residence halls prior to Reading Day, you will need to return your room key to Housing and Residence Life using the express check-out envelope in the after hours drop box outside the office in the center of Ragsdale/Mendenhall.
Students who need to stay beyond the regular check out time (24 hours after their last exam) should select the preferred date of check out on their hall check-out form. This check-out form link will be sent to students by their CRL in a separate email.
You will be able to stay in your current room until noon on Saturday, May 8.
As you move out of your room, please continue to practice safety precautions to keep the residence halls and students safe:
  • Only one outside guest is permitted to help a resident move out. This is only permitted from April 29-May 7, and the person has to be pre-registered.
  • Remember to lock room doors when no one is in the room.
  • Don’t allow “tailgaters” into the hall unless you know that they live in the hall. (No one should be entering the halls without access, or escort)
  • Remember to lock car doors when moving your items out unless you have someone at your vehicle to monitor your belongings.
  • Call University Police immediately to report any suspicious behavior you observe in and around the residence halls.
If you leased a MicroFridge for the academic year, you need to make sure it is emptied and clean before your departure. The leasing company will be picking up the MicroFridges the week of graduation. Please contact them if you have any questions.
Please take your bikes home over the summer. If you will live on campus during summer school, please email bike@uncg.edu with your contact information and bike registration number. Bikes that remain on campus without authorization will be tagged as abandoned and impounded by campus police.
Listed in the Check-Out Guide are some common charges associated with the end-of-the-year check-out process. Please pay attention to all closing information, deadlines, and information to avoid these charges. Charges for damages to a room accrue based upon the extent and number of damages. Listed (below) are some common charges associated with the end-of-the-year check-out process. Please pay attention to all closing information, deadlines, and information to avoid these charges. Charges for damages to a room accrue based upon the extent and number of damages.

Damage Billing Charges

Charge/Damage CategoryHousing and Residence Life Action or Charge/DamageInternal NotesCost of Charge/Damages
ScreenReplace screen wireAny size$40.00
ScreenReplace aluminum screen frame and wireAny size$70.00
ScreenReplace aluminum screen frame and security screenAny size$250.00
ScreenRehang or fasten screenAny size$20.00
GlassReplace glass window paneStandard size$100.00
GlassReplace full-length windowStandard size$300.00
ShadesReplace one inch mini blindAny size$85.00
TileReplace floor tileAny Size (charge per tile)$30.00
TileReplace ceiling tile24" X 48" tile (charge per tile)$35.00
TileReplace ceiling tile24" X 24" tile (charge per tile)$20.00
Service FeeReturn furniture to common areasPer day in student room$25.00
Service FeeClean roomMinimum charge$150.00
Service FeeElevator contractor serviceMinimum per call$360.00
Service FeeImproper checkout fee$25.00
Service FeeRemoval of personal items and stored$225.00
Service FeeRemoval of personal items and moved to new room$250.00
Service FeeTampering with life/safety equipmentIncluding signs, minimum$175.00
Service FeeMiscellaneous action required by housekeepingPer Hour$35.00
Access ControlReplace flex passIncludes reprogramming$20.00
Access ControlChange lock to roomDouble Room$35.00
Access ControlChange lock to roomSuites and Apartments$75.00
Doors and WallsRepair closet door hardware$20.00
Doors and WallsRe-hang closet door/overhead storage bin door$20.00
Doors and WallsReplace any wood doorInterior or exterior$350.00
Doors and WallsReplace any metal doorInterior or exterior minimum$500.00
Doors and WallsRe-hang wall-mounted desk$50.00
Doors and WallsReplace or repair transom$50.00
Doors and WallsRepaint entire roomMinimum charge$600.00
Doors and WallsRepaint one wallPer coat of paint$100.00
Doors and WallsPaint ceilingPer coat of paint$125.00
Doors and WallsReplace door knobMinimum$55.00
Doors and WallsReplace door lock$130.00
Doors and WallsReplace door closer$120.00
Repairs to plaster to include repainting repaired areaPer hour with a minimum of three hours$35.00
Room FurnishingsReplace bed$350.00
Room FurnishingReplace bed partPer part$75.00
Room FurnishingsReassemble bed or modular furniturePer person$40.00
Room FurnishingsReplace wardrobe72" x 36" x 24"$500.00
Room FurnishingsReplace mattress$150.00
Room FurnishingsReplace Sauder Three Position Chair$275.00
Room FurnishingsReplace desk or dresser drawerWooden desk/drawer$350.00
Room FurnishingsTask Chair$220.00
Room FurnishingsRoom setup$75.00
Suite BathroomReplace toilet seat$35.00
Suite BathroomReplace shower curtain$20.00
Suite BathroomClear drain linesRoom wash basins$75.00
Suite BathroomReplace shower curtain rod$20.00
Suite BathroomReplace drawer$100.00
Suite BathroomReplace towel rack or hook$25.00
Suite BathroomReplace light cover$20.00
Suite BathroomReplace vent cover$20.00
ADA Bathroom FixturesShower seat$200.00
ADA Bathroom FixturesGrab bar$40.00
ADA Bathroom FixturesShower fixtureMinimum$100.00
ADA Bathroom FixturesCleaning chargePer hour$35.00

Building Specific: Jefferson Suites

Building Specific: Jefferson SuitesHousing and Residence Life Action or Charge/DamageCost of Charge/Damages
Room furnishingsReplace twin bed$268.00
Room furnishingsReplace safety rail$24.00
Room furnishingsFull size bed$290.00
Room furnishingsDesk$315.95
Room furnishingsDresser$279.95
Room furnishingsThree drawer pedestal$207.70
Room furnishingsDrawers (all furniture)$75.00
Suite furnishingsBlack lounge chair$284.00
Suite furnishingsBlack loveseat$431.00
Suite furnishingsBlack sofa$598.00
Room FurnishingsTask chair (mesh back)$116.00
Room furnishingsStackable sled base chairs$45.00
Room furnishingsCoffee tables (golden brown)$144.00

Building Specific: Quad Residence Halls

Building Specific: Quad Residence HallsHousing and Residence Life Action or Charge/DamageCost of Charge/Damages
Room furnishingsTwin bed$304.66
Room furnishingsMattress$72.00
Room furnishingsFull size bed$316.74
Room furnishingsDesk$342.63
Room furnishingsDresser$306.65
Room furnishingsPedestal$234.38
Common area FurnishingsSofa$1,139
Common area furnishingsLoveseat$873
Common area furnishingsChair$610
Common area furnishingsWood table$357.50
Common area furnishingsWood chairs$128.50

Building Specific: Spartan Village

Building Specific: Spartan VillageHousing and Residence Life Action or Charge/DamageCost of Charge/Damages
Room furnishingsBed$287
Room furnishingsMattress$93
Room furnishingsTask Chair$131
Room furnishingsDesk$155
Room furnishingsDresser$255
Common area furnishingsOttoman$142.68
Common area furnishingsEntertainment Center/Table$142
Common area furnishingsBar Stool$101.33
Common area furnishingsRange$719
Common area furnishingsMicrowave$209
Common area furnishingsDishwasher$764
Common area furnishingsFridge$599